”41JSID”Dates : December 9 (Fri.)- 11(Sun.), 2016 / Venue : SENDAI INTERNATIONAL CENTER, Sendai, Japan

The 41st Annual Meeting of The Japanese Society for Investigative Dermatology

Japanese

Presenters' Instruction

1. Registration

1. On-site Registration

Registration will be open at the Lobby (2F), SENDAI INTERNATIONAL CENTER

Open Hours: Friday, December 9·····8:00-18:30
Saturday, December 10·····7:30-18:30
Sunday, December 11·····7:30-13:00

Please settle the registration fee and receive your name cards.

Registration Fees:

Category Registration Fee
JSID member JPY 20,000
JDA member JPY 20,000
JSID member, Resident/Student* JPY 10,000
JDA member, Resident/Student* JPY 10,000
Nonmember, Japanese** JPY 40,000
Nonmember, overseas*** JPY 20,000
Accompanying Person**** JPY 3,000
* Residents and students are requested to show their ID or the letter from the head of department at the registration desk.
** All JSID non-members are counted as non-member even if he/she is a resident or student.
JSID non-members who joined the JSID at the venue may participate in the meeting at "Resident, Student" fee.
*** Includes non-Japanese investigator studying in Japanese universities / institutes.
If you wish to join the JSID, please refer to page 9 for details.
**** This registration fee includes : Access to welcome reception and social gatherings, the exhibition space and the drink corner. Accompanying Person cannot access to the lecture room.

2. Early Registration

<For Japanese Participants>
Name cards are sent to those who have registered early. Please make sure to bring them to the venue.

<For Foreign Participants>
Please receive your name card at the early registrants' desk.

3. Program and Abstract Book

One Program and Abstract is sent in advance to JSID Members. Program and Abstract Book is also available at the venue for 2,000 yen.

2. Social Gathering

All participants are invited to the welcome reception and social gathering. Participation fees are included in the registration fee. You are kindly requested to wear your name cards during the welcome reception and social gathering.

Welcome Reception & Poster Discussion (Odd number)

December 9, 18:50-21:00
Poster Venue, 2F Exhibition Hall, SENDAI INTERNATIONAL CENTER

Social Gathering

December 10, 19:00-21:00
Room D, 2F Sakura, SENDAI INTERNATIONAL CENTER

3. 日本皮膚科学会 専門医後実績 <For JDA Members Only>

皮膚科専門医の方は、総合受付内 専門医受付で、会員証を提示の上受付していただきますので、会員証を忘れずにご持参ください。
受付時間は下記の通りとなります。時間外の受付はいたしませんので、必ず時間内に手続きをお済ませください。

12月9日(金) 8:00-17:50
12月10日(土) 7:30-16:40
12月11日(日) 7:30-12:00

4. Miscellaneous

1. Cloak

Open Hours:
Friday, December 9·····8:00-21:15
Saturday, December 10·····7:30-21:15
Sunday, December 11·····7:30-16:00
Cloak is located at the 2F Exhibition Hall.

2. Emergency Contact

Message board will be located near the registration. Please fill out the designated sheets and post them. Please note that the sheets will be removed on the next day. There will be no paging services.
Please consult the secretariat directly in case of emergencies.

3. Photography

Photography and recording is not allowed without permission of the secretariat.

4. Press Registration

Press card will be issued to the journalists only if they received permission from the president of the meeting. Journalists are also asked to settle 8,000 yen as registration fee.

5. Parking

Only the limited parking lots are available complimentarily for the participants in the meeting.
Using a public transport is highly recommended to reach the venue.

6. My Schedule

The meeting app (JSID2016) can be downloaded for iOS in the App Store and for Android in the Google Play. The password is described in abstract book.

5. Head Office

2F Meeting Room 5, SENDAI INTERNATIONAL CENTER
Phone: + 81-22-265-2211

6. Travel Desk

JTB Travel Desk will be located near registration desk to assist you with any travel arrangements.

7. Nursery Room

Please register by Friday, November 25, 2016. No foreign language speaking sitters are available.
For further details, refer to the meeting website: http://jsid41.jp/en/

8. 2017 Meeting

The 42nd Annual Meeting of the Japanese Society for Investigative Dermatology
Date: Friday, December 15 to Sunday, December 17, 2017
Venues: KOCHI CITY CULTURPLAZA CULPORT
President: Shigetoshi Sano
Secretary-General: Kimiko Nakajima
Secretariat:  Department of Dermatology, Kochi Medical School, Kochi University
Kohasu, Oko-cho, Nankoku, Kochi 783-8505, Japan
Email: jsid42@dermatol.or.jp

9. Request to the Japanese Presenters

Only the members of the Japanese Society for Investigative Dermatology are able to present their work at the annual meeting. It is requested that non-members join the Japanese Society for Investigative Dermatology by downloading the application form from the JSID website.

Contact information

Shunkosha Inc.
Shinjuku Lambdax Bldg., 4-12, Okubo 2-chome, Shinjuku-ku, Tokyo 169-0072 Japan
Phone: +81-3-5291-6231, FAX: +81-3-5291-2176
E-mail: jsid-mail@shunkosha.com

10. Chairs' Instructions

  1. Please be seated at the Next Chair's Seat (to the front right of the room) 10 minutes prior to the session you will be chairing.
  2. There will be no announcements made at the beginning of the sessions. Please start when the time has come. Please use the timer on the Chairs' desk as necessary. Yellow light will turn on at one minute before the end of the session. Red light will turn on at the end of the session.
  3. The time schedule is very tight. Please finish the session on time.
    ◆Plenary sessions & Concurrent oral sessions
    Plenary sessions: 12 minutes for presentation and 3 minutes for discussion.
    Concurrent oral sessions: 9 minutes for presentation and 3 minutes for discussion.
    Timer is set at the podium. Yellow light will turn on at one minute before the end of the session.
    Red light will turn on at the end of the session.
    ◆One-minute presentation
    1 slide presentation
    1 minute for presentation and no discussion time.
    Time keeper will ring a bell 5 seconds prior to the presentation end time.
    Screen will change for next presenter when the presentation time ended.

11. Concerning Conflict of Interest

All speakers must disclose any COI (Conflict of Interest) on the second slide of the presentation.
All Poster Presenters must disclose COI (Conflict of Interest) on the lower right-hand corner of the poster.
Please download the form for the disclosure slide from the meeting website (http://jsid41.jp/en/).

◆Format 1-A. (no COI)

(PPT:111KB) (PDF:43KB)

◆Format 1-B. (with COI)

(PPT:129KB) (PDF:95KB)

12. Oral Presentations

1. The time schedule is very tight. Please keep the allotted time strictly.

Plenary sessions: 12 minutes for presentation and 3 minutes for discussion.
Concurrent oral sessions: 9 minutes for presentation and 3 minutes for discussion.

  • Timer is set at the podium. Yellow light will turn on at one minute before the end of the session.
    Red light will turn on at the end of the session.
  • Please be seated at the Next Speaker's Seat (in front of the podium) 10 minutes prior to your presentation time.
  • All presentations should be performed in English.
    (For concurrent oral sessions, discussions may be conducted in Japanese.)

One-minute presentation:

  • 1 slide presentation
  • 1 minute for presentation and no discussion time
  • Time keeper will ring a bell 5 seconds prior to your presentation end time.
  • Screen will change for next presenter when your presentation time ended.
  • Please gather in front of the podium 10 minutes prior to your presentation time.
  • Please present at the front of stage (not podium) with wireless microphone.
  • All presentations should be performed in English.
    (Coauthors can make the presentations instead of the first authors.)

Example slide

(PPT:474KB) (PDF:545KB)

2. Presentation Data

1)  Only computer presentation is available.
2) Data in USB flash memory drive or PC are accepted. (CD-RW, MO, FD, ZIP are not allowed.)
3) Operating systems available are Windows 7. There will be no Macintosh computers available at the venue. Please bring your own PC if you wish to use Macintosh.
4) Application software available are Windows PowerPoint 2010/2013.
5) All presentation data should be prepared in English.

3. Data Acceptance

1)  Please supermit data to the PC Center (2F Lobby) for your presentation at least 30 minutes before the start of the session. The speakers of the first session of the day are Recommended to bring in the data on the day before.
PC Center open hours.
Friday, December 9 8:00-18:00
Saturday, December 10 7:30-18:00
Sunday, December 11 7:30-14:30

When bringing your data in notebook computers

D-sub 15pin
  • Eastern Japan, including Sendai, is on 100 V, 50 Hz. The plug type in Japan is type A with two flat blades without a ground pin, the same type widely used in the US and Canada.
  • Speakers' notebook computers must be equipped with a D-Sub 15-pin output, standard monitor terminal. Some thin, light-weighted notebook computers, such as SONY VAIO Note and Apple PowerBook G4 may not have built-in ports.
  • Speakers are requested to bring their own adapter for connection between PC and projector, and/or an electric transformer when these are necessary.

When bringing your data in USB memory

  • After saving the presentation data on the USB memory, please confirm that the data can be activated at other PCs.
  • The data will be copied onto the server and USB memory will be returned to the speaker.
  • Presentation files should be named as "abstract number_name".
    i.e.) P01-01_JohnBrown, LS2_MarySmith (presentation file extensions may be .ppt or .pptx)
  • Use standard fonts on the OS. Use of specialized fonts may cause garbling and displacement.

    [Recommended fonts]
    Arial or Times New Roman
  • Animations and movies may be used, though it is highly recommended to be used with your own notebook computer. When bringing them in USB memory, comply with the below:
    a. Only wmv format files are accepted. Other formats are unacceptable
    b. Save the movie data in the same folder, so the link with the PowerPoint will be maintained
    c. It is recommended that you bring your own PC as backup to the movie data
    d. Please let the operator know if you are using sound data
  • The presentation data will be deleted by the secretariat responsibly.
  • All energy-conserving functions such as screen-savers, sleep/power saving modes should be disabled on laptops to be used in the presentation.

2) PC operation during your presentation

  • Liquid-crystal display monitor, keyboard, and mouse will be set on the podium. Please turn to the next page by yourself. If you have difficulties with PC operations, please inform the secretariat in advance.

13. Poster Presentations

Poster
  1. All posters must be prepared in English.
  2. The poster venue is located at SENDAI INTERNATIONAL CENTER 2F Exhibition Hall
  3. Poster mounting and removal hours are as follows:
       Mount posters:
       December 9 (Fri) 8:30-12:00
       Remove posters:
       December 11 (Sun) 13:00-14:30
    Posters should be up all the time.
  4. Posters should be posted on the designated board space of 180cm height and 120cm width with the abstract number of your paper.
  5. Abstract Numbers, pins and equipment necessary for mounting posters will be prepared by the secretariat at the venue.
  6. Title, Author's name, Affiliation should be prepared by yourself.
  7. Poster discussion is open-ended. Speakers should stand by in front of the poster at the poster discussion time.
       Abstract - Odd numbers
       December 9 (Fri) 18:50-19:40
       Abstract - Even numbers
       December 10 (Sat) 18:10-19:00
To read the PDF file you will need Adobe Reader installed on your computer.